Frozen rates

For: Pilots · Hangar admins

When a flight is started or logged, it keeps a copy of three things from the aircraft’s settings at that moment: the Flight cost model, the hourly rate and the fuel price. From then on, that flight is priced from its own copy.

The rate is frozen. The hours are not.

An example

N417CV rents for $150.00 an hour, wet, per hobbs hour. On Saturday you fly 1.5 hours: the flight costs $225.00.

On Monday the club raises the rate to $165.00.

Your Saturday flight still costs $225.00. Raising the aircraft’s rate doesn’t reprice it.
On Tuesday you notice you logged 1.5 hours instead of 1.3 and correct it. The flight is worked out again at its rate, $150.00: it now costs $195.00, not 1.3 × $165.00.
Flights started or logged from Monday on are priced at $165.00.

On a computer, hover over the cost of a flight priced by the hour to see how it was worked out: “1.5 hobbs h x $150.00/hr (wet, fuel included), at the rate in force when it flew”.

Flights logged before RampMates started freezing rates have no copy. They follow the aircraft’s current settings until someone saves an edit to one, which freezes what it was using at that moment.

When the frozen rate is wrong

Only a hangar admin can change what one flight costs. In the Logbook, open the flight’s ⋯ menu and choose Edit flight. Under Billing, an admin can:

change Billed to between the pilot and the hangar
set Rate · $/hr – “This flight’s own rate, frozen when it was flown”. Changing it reprices this flight only. It’s there when the flight is priced by the hour.
type a Total · override, which replaces the calculated cost outright
leave a Billing note saying why

To change the fuel price on a flight that charges for fuel, use Edit fuel price in the same menu. It isn’t offered while the aircraft is on a wet rate.

A pilot can still edit their own flight to fix its readings. The Billing fields and Edit fuel price are only shown to hangar admins.